Privacy policy.
This policy is designed to explain how Teach + Learn + Reflect collects, stores, processes, and discloses data that members and visitors to this website share with us. We reserve the right to modify this privacy policy at any time, so please review it as frequently as you feel able. Changes and clarifications will take effect immediately upon their posting to this page. If we make significant material changes to this policy, we will notify you here that it has been updated.
What information do we collect?
Our website is hosted by squarespace.com, who use cookies to collect and store information about our visitors for the purposes of analytics and to support the service they provide to us. A full list of the cookies used by squarespace.com is available here.
Our website also uses Google Documents to collect Teach + Learn + Reflect logs, which are stored encrypted on Google’s servers. Google also use analytic and tracking cookies, the full details of which are available here.
In summary, via these cookies, we collect the Internet Protocol (IP) address used to connect your computer to the Internet; site login; e-mail address; password; computer and connection information. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information such as names, email addresses, site passwords, communications (such as comments, feedback, forum postings), and a personal profile for each member of this site.
The Teach + Learn + Reflect tool collects details of the teaching and learning events attended by users, as well as text descriptors of where these events took place. The numbers of learners and the duration of each teaching or learning event is also recorded, along with personal reflections and feedback should the user wish to add these to their Teach + Learn + Reflect record.
How do we collect information?
When you conduct a transaction on our website, complete a form, or otherwise contact us, we collect personal information you give us such as your name, phone number and email address. If you email us, use a website form, or contact us by telephone or mail, we log the interaction and store it securely on our servers. Completion of the Teach + Learn + Reflect tool requires the collection of data pertaining to the teaching or learning event you choose to log with us.
Why do we collect user information?
Data regarding website usage is collected to improve the service we offer; apart from the cookies used by squarespace.com and Google, we do not collect tracking information for use in sales or marketing and we do not share user data with third parties.
Data entered into the Teach + Learn + Reflect tool is used to create personalised user reports for the individuals who choose to log their teaching and learning with us. We also use these data to monitor the teaching and learning that takes place and produce analysis for the Post Graduate Medical Education (PGME), Deanery, and Staff Development teams who support our platform.
How do we store user information?
Data entered into the Teach + Learn + Reflect tool is stored encrypted and password protected on Google’s servers. It is accessible and readable to our administrators, who operate the system for us. Website usage data is stored securely by squarespace.com and Google, our analytics partners.
We take the security of the data you enter very seriously and limit access to it to those required to administer the Teach + Learn + Reflect service effectively.
We will store your Teach + Learn + Reflect information from the date you first enter a record with us, until twelve months after the host PGME, Deanery, or Staff Development teams reports that you no longer work with them (unless you ask us to erase your data before that time). Data collected via our analytics partners will be stored in accordance with the information detailed in their privacy policies.
How do we use contact information?
When you enter your email address into the Teach + Learn + Reflect tool, we will use it to send you reflection, feedback, and individual user reports about your teaching and learning activities. Occasionally, we will use it to contact you to collect feedback about your use of the service. If you would no longer like to receive these emails, please contact us.
We will not sell or otherwise share your contact details with third parties.
What are you data protection rights?
We want to make sure that every user is aware of their rights. If you share your data with Teach + Learn + Reflect, you can expect the following:
Access – you have the right to request copies of the personal data Teach + Learn + Reflect hold on you. We may need to charge a small administration fee for such requests.
Rectification – you have the right to request that Teach + Learn + Reflect corrects information which you deem to be inaccurate, or to complete that which you deem to be incomplete.
Erasure – you have the right to request Teach + Learn + Reflect erase your personal date, under certain conditions.
Restrict processing – you have the right to request Teach + Learn + Reflect restricts the processing of your data, under certain conditions.
Object to processing - you have the right to object to Teach + Learn + Reflect processing your data, under certain conditions.
Portability – you have the right to request Teach + Learn + Reflect transfer the data we hold on you to a third party, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise your rights, please contact us.
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
How do we use cookies?
Teach + Learn + Reflect uses cookies provided by our analytics partners in a range of ways to improve your experience on our website, including:
Keeping you signed in
Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies. Teach + Learn + Reflect is hosted by squarespace.com and uses Google Documents to collect, store and process information about you. The cookies used by these services are detailed on their support pages (see squarespace.com and Google for more information).
In general, cookies are used for the following purposes:
Functionality – these cookies enable us and our analytics partners to recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
Advertising – these cookies collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our analytics partners sometimes share limited aspects of this data with third parties for advertising purposes. They may also share online data collected through cookies with their advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
How to manage cookies
You can set your browser not to accept cookies and you can remove any that are stored on your computer. Visit allaboutcookies.org for further information. In a few cases, some of our website features may not function if you choose to disallow cookies.
Privacy policies of other websites
Our website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
Teach + Learn + Reflect keeps its privacy policy under regular review and places any updates on this page. This privacy policy was last updated on 27th June 2020.
How to contact us
If you have any questions about Teach + Learn + Reflect’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that Teach + Learn + Reflect has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.